Add or remove email accounts in Mail on Mac. Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail. Remove your account from the Apple Mail desktop application on Mac OS: Click Mail in the menu bar at the top left of the screen, then Accounts. In the Internet Accounts window, select your UMass email account from the list at the left, then click the - subtraction sign icon in the lower left to remove your account. Mar 25, 2019 If you want to remove a mail account, you can either turn off “Enable this account” in the Mail app’s settings, or remove the account from the “Internet Accounts” panel in System Preferences. Click the account, and then click the “-” button at the bottom of the list to remove it from your list of accounts. Feb 26, 2018 To remove email accounts from a Mac, click on the Apple menu → click on System Preferences → Click on 'Internet Accounts' → Click on the email account you wish to remove → Click on '-' → Then, click on 'Ok.' Click on the Apple menu. Part 2: Top 2 Ways to Delete Mail Account on Mac No Mac is complete without the Mail app. Yes, you have alternatives at your disposal but few things can beat the default mail app native to macOS, particularly the way it incorporates your numerous email accounts (Gmail, Yahoo, etc.) into it. This means to add the account to Mail on Mac you will need this code, without which you cannot email account. Add an Email Account to Mail on Mac. You can either use System Preferences or Mail app to add an email account result will be same. Add an Email Account in Mail. To add email account via Mail app, follow the steps below: 1.
Since people want to keep things organized and don’t want to mix personal with professional, they use multiple email addresses. But checking email that drops in each account separately is time-consuming and troublesome. Therefore, to help with this problem in this post, we will explain how to keep all email addresses at one place on your Mac.
In addition to this, we will also discuss how to delete email accounts that are no longer in use. For instance, if you quit a job, and you still have that account added then, how to remove it from Mail in Mac.
How to Add Email Account Manually or Automatically?
If the email account you want to add is associated with iCloud, Gmail, or Yahoo, Mail, it will automatically get added, once you provide the email address and password.
However, if you want to add an email account provided by the ISP, you’ll need to enter email account settings manually.
Step to set up an email account manually
To set up an email account manually, you need to know the following things:
- username (usually it is the email address)
- Incoming and Outgoing mail server
If you don’t have access to them you will need to contact your email provider.
POP VS IMAP
You will also need to know POP (Post Office Protocol) or IMAP (Internet Message Access Protocol) for the email account you want to add in Mail on Mac. Remember both these protocols are required to receive an email when using third-party apps like Mail.
Note: If you plan to access email on several devices like computer, phone, etc use IMAP. IMAP ensures you see the same content on all devices. However, if you just want to download and store emails on the device use POP. This is an old protocol and can be even used when you are offline.
Furthermore, POP is an email client on your PC, therefore while setting up this option make sure you checkmark the option to leave a copy of the downloaded email on the server. This way you can download the email on your mobile and can access the same on other connected devices.
How to Add an Email using Two-Factor Authentication?
2FA (Two-factor authentication) provides additional security to your online accounts. This means to access your account along with the password, you will need an access code or phone. Thereby making it difficult for hackers to access your account without your will.
If you add an account like Gmail, that offers two-factor authentication, generate an app-specific password before adding the email account to Mail. An app-specific password is a security code generated by email service to offer additional security. This means to add the account to Mail on Mac you will need this code, without which you cannot email account.
Add an Email Account to Mail on Mac
You can either use System Preferences or Mail app to add an email account result will be same.
Add an Email Account in Mail
To add email account via Mail app, follow the steps below:
Remove Mail From Mac
1. Launch the Mail app.
2. Click Menu bar > Add Account.
3. Choose the type of email account you are adding, and follow on-screen instructions.
4. However, if you are unable to find your account type, choose Other Mail Account… > Continue.
5. Assuming you have selected Other Mail Account, you will need to enter IMAP or POP details when you receive a dialogue with “Unable to verify account name or password”.
Once additional details are provided click Sign In.
6. Upon email verification, you will be asked the app you want to use. Select the new app for a new email address and click Done.
Note: Other Account Type does not support all listed apps.
Change Account Description in Mail
All the email address added to the Mail app are displayed under Inbox. By default, your email address is displayed in the description. To change it, right-click the mail account > Edit.
Choose the mail account you want to change the description for and enter the new details.
How to Add an Email Account Via System Preferences?
Using System Preferences, you can add an account to Mail on Mac. To do so, follow the steps below:
- Click Apple Menu > System Preferences.
- Select Internet Accounts.
- Choose the type of email account, and follow on-screen instructions.
- If your account is not listed, choose Add Other Account.
How to Change Account Descriptions Via System Preferences?
By default, you see email address as a description to change it, head to System Preferences > Internet Accounts.
Select the account to rename > Details > Enter new description > OK.
Using either of the ways explained above, you can add an account. Now that we know how to add account in Mail on Mac, let’s learn how to delete an account in Mail on Mac.
How to Delete Or Deactivate an Email Account on Mac
To delete or deactivate an account follow the steps below:
- Click Apple menu > System Preferences > Internet Accounts.
- Select the account you wish to delete and click the – sign at the bottom of the window.
This will remove the account.
How to Deactivate an Account
Rather than deleting an account if you simply want to deactivate it, Apple menu > System Preferences > Internet Accounts. Here, uncheck Mail from the right pane as you longer want to receive emails.
Using these simple steps, you can easily manage mail accounts on Mac. This is a great way to access multiple accounts in one place. The mail app provided by Apple automatically adds. Google, AOL, Yahoo, etc. However, if you don’t see your account provider on the list, you can add it manually. This means it doesn’t matter what email account you are using you can add all to the Mail app in Mac.
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Mail User Guide
Use the Mail app to send, receive and manage email for all of your email accounts in one location. Simply add the accounts — such as iCloud, Exchange, Google, school, work or other — you want to use in Mail.
Add an email account
The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type — if you don’t see your type, select Other Mail Account — then enter your account information.
If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail tick box is selected for the account.
If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail tick box on the right.
Temporarily stop using an email account
In the Mail app on your Mac, choose Mail > Accounts.
Select the account, then unselect the Mail tick box.
Now the account’s messages are not shown in Mail.
To use the account again with Mail, select the Mail tick box; the account’s messages are shown again (they don’t need to be downloaded from the server again).
Remove an email account
When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.
In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
Select an account, then click the Remove button .
Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then unselect the Mail tick box for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .